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DRAFT Subcommittee Charge and Questions/Issues Under Consideration

Subcommittee on Student Admissions and Retention  

Fundamental Charge: This subcommittee will examine recruitment and admissions policies and procedures for consistency with the mission of the University, and for their efficiency and effectiveness and integrity. It will examine the record of student success and retention for the effectiveness of University support for a diverse student body.

Charge Questions:

Part I - Undergraduate Applicant Pool, Admissions, and Recruitment

  1. Who does the University consider its natural applicant pool and why? How has the University used internal and external trends to inform recruitment efforts?
  2. What has the University done to expand its applicant pool beyond its natural constituency? How effective have these measures been, and how have they been formalized and applied?
  3. How does the University evaluate potential transfer credits from other institutions? Is the process used to evaluate transfer credits effective? How effective are methods for informing potential applicants about the criteria used?
  4. What are the quantitative and qualitative standards/guidelines for admission? What is the evidence that we adhere to formal policies? Are our admissions policies and decisions yielding the desired student body?
  5. How does the University weigh academic qualifications and other factors such as athletic ability, legacy status, and racial, special talents, socioeconomic status or geographical diversity when making admission decisions?  Is this weighting appropriate for meeting our mission? Are we getting the diversity that we seek?
  6. Following student acceptance, what additional recruitment steps does the University take to enroll accepted students? Does the University identify specific categories within the admitted classes and target them differently? How are these categories defined, formalized, and allocated recruitment resources? What procedures are used to ensure timely communications with prospective students? What procedures are in place to ensure the confidentiality of student records before and after enrollment? How effective are the current procedures? How often are procedures and strategies reviewed and revised?
  7. What are the guidelines governing the awarding of financial assistance to students? Is financial assistance consistent across programs and identity categories? How effective are guidelines and policies and how frequently are they reviewed?
  8. How does the University ensure that admitted students get the information they need to make informed decisions about choosing this University, academic programs, services, and financial aid?
  9. How does the University assess the effectiveness of its policies and procedures for generating its applicant pool, admitting its entering classes, and recruiting admitted students? How does it ensure that these policies and procedures comply with federal, state and other institutional regulators (such as NCAA) and the University's mission?
  10. How does the University understand its connection to non-matriculated students? How interested is the University in having these students matriculate? How well does it communicate expectations for matriculation to non-matriculated students?

Part II - Undergraduate Retention

  1. How does the University determine retention rates? How has the analysis been used to inform programmatic and retention issues? Is retention rate information shared with various stakeholders? How are the stakeholders responding to retention rate information?
  2. What efforts, and specific programs and services, does the University offer to address retention issues? How effective are these?
  3. How are at-risk students identified and supported after enrollment? How are they tracked? What are the student categories the University has formally identified as "at-risk" by offering specific services for them? What level of resources does each one receive, and how are these levels determined and evaluated for effectiveness?
  4. What are the factors that have been identified as affecting the time to degree for undergraduate students? How did the University determine these factors and how is it responding to them?
  5. What assessment mechanisms does the University use to identify reasons for permanent attrition from BA/BS programs? What assessment mechanisms does the University use to assess initiatives to reduce attrition and to foster continuous attendance?

Part III - Graduate Applicant Pool, Admissions, Recruitment and Retention

  1. What is the University's role in graduate recruitment and admissions relative to that of the departments? How are specific policies formalized and evaluated for effectiveness? How does Graduate Studies work with graduate programs to encourage departmental responsibility for admitting students likely to succeed?
  2. How does the University allocate financial resources to attract and retain graduate students? How has the University assessed past and current practice in order to change its allocation model?
  3. How does the University ensure diversity in its graduate student population, and what mechanisms exist for reporting back on our success? How effective are these mechanisms?
  4. What has the University identified as factors that affect graduate student success?  Are there services and programs to promote graduate student success? How do we assess the success of available programs and how have we used this assessment to revise programs and adjust resources?
  5. What are the various paths for non-matriculated graduate study provided by UAlbany?  How do these students use these opportunities? What promotes or limits the success of students who enter programs in non-matriculated status?

Data available:  Data and published policies include: Admissions policies in the Undergraduate and Graduate bulletins, SUNY five-year enrollment plans, internal campus enrollment management documents; transfer articulation agreements; Retention Committee minutes and annual reports; and assessment reports and retention/attrition data made available by the Office of Institutional Research, Planning, and Effectiveness (IRPE).  The compact plan and other supporting documentation from the Office of Academic Support Services will also be made available.

Methodologies:  This subcommittee will begin its work by reviewing available admissions policies and procedures, at both the undergraduate and graduate level.  Review of the Retention Committee's annual reports and IRPE data will also be invaluable to the subcommittee.  Additional information may be required, to be determined by the subcommittee, as well as potential interviews with faculty and staff, and with the leaders of various student support offices.

Please click canderson@uamail.albany.eduto contact Dr. Carol Anderson, chair of this subcommitee, to provide input or comments.

Subcommittee Members
  • Carol Lee Anderson (chair) - Associate Librarian, University Libraries
  • Ligil Abraham - Research Analyst, Institutional Research, Planning, and Effectiveness
  • Zakhar Berkovich - Graduate Student Representative
  • Christine Bouchard - Vice President, Student Success
  • Patricia Chu - Assistant Professor, Englsh
  • Dawn Kakumba - Associate Director, Advisement Services Center
  • Aaron McCloskey - Assistant Director Classified Staff Personnel Operations, Human Resources Management
  • John Murphy - Associate Vice President, Student Success
  • Michael Sattinger - Professor and Department Chair, Economics
  • Joshua Sussman - Student Association Senate Chairman
Electronic Document Inventory (login required)

SAR Docs which are specific to the Student Admissions and Retention subcommittee

the Main Electronic Doc Inventory is at Electronic Document Inventory - Main

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