Subcommittee on Institutional Resources
Fundamental charge: The allocation of resources among programs, units, and individuals is an indicator of institutional priorities and is therefore reflective of the institution's mission and goals through linkages to financial planning. It is expected that through the course of this subcommittee's work, the University's methods for reviewing, analyzing, and monitoring: a) resource availability, and b) resource allocation policies and procedures, will be documented and assessed for their adequacy, efficiency and effectiveness.
- How does the University assess and plan for resource availability to the University and its constituent parts? To what extent do resource assessment and planning inform annual budget and multi-year projections for the institution, as well as its constituents? What changes, if any, are needed in the resource allocation processes to better support the mission of the University?
- How are resource allocation policies, procedures, or models developed? How does this process involve stakeholders? How are conflicts among stakeholders addressed during this process? How do we know that the decision-making process is conveyed to individuals of all constituents with accuracy and in a timely manner? Do the constituencies regard these processes as transparent and fair? How satisfactory are these policies, procedures, or models for determining the allocation of institutional resources? To what extent are these policies, procedures, and models able to incorporate changes in institutional resources, strategic plans, and priorities of the Universities various constituents?
- How are allocation policies and procedures developed, modified and communicated as the needs of the University and its constituents evolve? How does the University ensure that key constituencies are represented in the crafting of policies? How are these policies modified to meet the changing needs of the University?
- How adequate are the University's comprehensive facilities master plan and facilities/infrastructure life-cycle management plans? How are these plans utilized and updated?
- How does the University plan for learning and research resources (e.g., classrooms, information resources, technology, etc.) that are fundamental to all educational and research programs and libraries? How well are these resources supported and staffed to accomplish the University's mission? How are decisions reached regarding the number of faculty, staff, and administrative support personnel? What methodologies are applied to measure the adequacy of classrooms, information resources, and technology?
- How adequate is the University's educational and research equipment acquisition replacement process? How is the process evaluated and revised?
- What institutional controls are in place to ensure the appropriate and legal use of financial, administrative, and auxiliary operations, and how effective are these controls? Do people consider these policies to be rational and consistent? What are the procedures that determine the allocation of resources, and are they sufficiently flexible? Do the controls in place impact negatively on the efficiency of resource use? Is the time to adoption of new procedures assessed to improve communication and adoption?
- How does the university respond to audit recommendations? Is the process designed to align with the overall facilities and resource allocation planning processes? How do audit flags assist the university to improve processes and procedures? How are these changes communicated to key constituencies?
- What are the campus procedures for conducting periodic assessments of the effective and efficient use of institutional resources? What are the strategies employed to measure and assess the level, and efficient utilization, of resources to support the University's mission and goals?
Data available: This subcommittee will review the available data and documents, beginning with the currently approved mission and University goals. Other data and reports include: MSCHE Periodic Review Report (2005), which details the campus budgeting process; divisional academic equipment replacement plans; internal control policies and compliance reports; facilities master plan and process documents; classroom utilization reports from the space committee; minutes of the University Planning and Policy Council (UPC); and others, to be determined by the subcommittee.
Methodologies: This subcommittee will review the available data and documents relating to resource allocation and budgeting, beginning with the currently approved mission and University goals. A primary source of information will be the office of the Vice President for Finance and Business (F&B), and interviews with F&B staff by the subcommittee may be entertained.
Please click firstname.lastname@example.org to contact Dr. Timothy Gage, chair of this subcommitee, to provide input or comments.