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  • Room Calendar Permission Levels
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Descriptions

Room Calendars allow different levels of permission.  Here is a description of what those levels can do.

  • Room Calendar Administrators can invite the Room Calendars to attend a meeting and determine its availability via Free/Busy information.  The Room Calendar automatically accepts the meeting if the time slot is available, and the appointment goes on the Room Calendar.  Administrators can also open the Room Calendar and add/modify/delete any meetings/appointments directly on the calendar.  This method of putting meetings/appointments directly on the calendar as opposed to sending a meeting invitation to the Room Calendar is called "direct booking" ("Editor" permissions). 
  • Room Calendar Users can invite the Room Calendars to attend a meeting and determine its availability via Free/Busy information as well as view details of all appointments on the calendar ("Author" permissions). The Room Calendar automatically accepts the meeting if the time slot is available, and the appointment goes on the Room Calendar.  Users can also open the Room Calendar and view all meetings and modify/delete meetings they have created directly on the calendar.  Note that if the Room Calendar User is a delegate for someone and makes the appointment from that other person's calendar then the appointment will go on that other person's calendar.
  • Room Calendar Reviewers (read-only) can view details of all appointments on the calendar ("Reviewer" permissions).

Room Calendar Owners/Manager(s) have the ability to add or remove members from the 3 groups described above.  The owner/manager is not a member of any of those 3 groups by default.  The owner/manager would need to add him/herself to one of those groups, if needed.  This "Display" owner, or the first named owner, will also receive notifications to renew the room calendar when it is due to expire.

 


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