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To connect to a networked printer using its print queue on a Mac, follow the steps below.

These instructions describe connecting to printers via a print server. If the printer is not hosted through a print server, these instructions do not apply. See Printer - Add a network printer to Mac by IP or hostname instead.


  1. Confirm with the manager of your print queue that you a member of the group that has permission to use the printer

  2. Go to System Preferences
    Screenshot of the Apple menu highlighting System Preferences...

  3. Click on Printers & Scanners

  4. Click on the + symbol to add a printer

  5. Right click or hold the Control button on your keyboard and click on the grey area next to Windows, then select Customize Tool Bar.
    Screenshot showing the right-click action and menu and highlighting Customize Toolbar...

  6. Drag the Advanced icon up next to the Windows Icon.
    Screenshot showing the Customize Toolbar screen to drag the Advanced icon

  7. Click on Advanced and enter the settings below:

    1. Type: Windows printer via spoolss

    2. URL: smb://print-prt-p101/PRINTER_NAME (replacing PRINTER_NAME with the name of the printer queue)

    3. Click on “Choose a Driver” and “Select Software” look for the corresponding driver. If it is not there download it from the manufacturers website or you can try and use the Generic PCL driver.
      Screenshot of Add Printer with the settings indicated above

  8. Click Add and that completes the printer setup

You can select which printer you want for your default/automatic printer in the Settings app.

Need more help? Contact the ITS Service Desk.