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Calendar Basics

Blackboard's updated calendar comes with a lot of improved functionality. The calendar now displays a consolidated view of all institution, course, organization, and personal calendar events. You can view events by day, week, or month. You can also view and organize upcoming and past events into categories.

Course calendar events appear to all members of the course. Common entries include upcoming tests, due dates for assignments, or special lectures. Course items with due dates automatically appear in the course calendar. Only instructors can create other calendar events.

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A. View events by day, week, or month.

B. Navigate between months.

C. Click the plus (+) to create a new event. You can also click inside a date to create an event. Assign the event to the appropriate calendar, select the date and time, and add a description.

D. Students cannot create an event on a course and institution calendar. Instructors cannot create an event for on the institution calendar unless they have administrator privileges.

E. Select the calendars you want to show, such as institution, personal, or course. By default, all calendars are visible. Optionally, change the color of each calendar to suit your preference. Using a distinct color for each calendar displays at-a-glance which calendar the event is associated to without opening the event. All institution events appear in the institution calendar. All course events, such as assignments due, appear in the course calendar.

F. Get an iCal URL for importing your Blackboard Learn calendar into an external calendar application. Once the Learn iCal URL is set up in an external calendar, it is updated dynamically with new Learn calendar events. For example, log in to Google Calendar and access the Other Calendar drop-down list. Select Add by URL and paste the iCal URL generated by Blackboard Learn.

How to Create an Event

  1. On the calendar, click the plus (+) to create a new event. You can also click inside a date to create an event.
  2. Type the New Event Name.
  3. Select a calendar to associate the event to, such as your personal calendar.

    Only instructors and administrators can add events to the course and institution calendars.

  4. Select the Start and End times.
  5. Type the Event Description. There is a 4,000-character limit for event descriptions.
  6. Click Save.

Recurring Events

You can make events repeat by selecting the Repeat check box. You can also create multiple events based on a repeating pattern.

Repeat OptionsDaily, Weekly and Monthly Supported
DailyEnd after X number of times or on a particular date.
Weekly RepeatChoose a day of the week to repeat on. End after X number of times or on a particular date.
Monthly RepeatChoose a day of the month (1-31) or day of week (first Sunday, second Monday, and so on) to repeat event on. End after X number of times or on a particular date.
Bulk Add (Series)Create a series with the repeat options.
Bulk Delete (Series)Delete the entire series created using the repeat options.
Edit an InstanceEdit an instance of the series. When you change the date/time of a single instance of a series, that particular instance will have a “broken” icon to indicate that it no longer conforms with the original series rules.

Changing the name or description of an instance does not 'break' the instance from the series.

Edit Series (Known Limitation)At this time, you cannot edit the entire series. Once the series has been created, you can either bulk delete it or make changes to individual instance.

Edit or Delete an Event

On the calendar, navigate to the date of the event in the main view. From the event, you can:

  • Click the event to edit or delete it.
  • Drag the event to another date in the main view to change the date of the event. The time of the event and calendar it is associated with remain the same.

Need more help? Contact the ITS Service Desk.